18 Hacks To Prepare An Office Move In 2024

Calgary Office Relocation: Comprehensive Guide by Calgary Movers Pro

Relocating an office can be a daunting task. With numerous moving parts such as planning, organization, and ensuring minimal disruption to operations, the process can quickly become overwhelming. However, with the right strategy and professional help, a smooth transition is possible. Calgary Movers Pro specializes in all types of office and residential moves, including emergency moves, packing/unpacking, and cross-country relocations.

In this guide, we’ll walk you through 18 time-saving tips to ensure your office relocation is seamless. Whether you’re moving across Calgary or relocating your business to a new city, our expert team is here to help. We’ll also include examples, price grids, and a comprehensive FAQ section to answer any questions you may have.

1. Create a Detailed Strategy

A successful office relocation starts with a well-thought-out plan. This includes setting a timeline, creating a to-do list, and establishing a budget. This strategy ensures everything is on track, minimizing downtime.

Example:

For a medium-sized office move, Calgary Movers Pro offers office moving services starting at $129 per hour, which includes disassembly and packing services.

2. Assign a Project Manager

Assign one individual as the project manager to oversee the relocation process. This person will coordinate with the moving company and ensure that the timeline is followed.

Pro Tip:

Hire a dedicated team from Calgary Movers Pro to manage the entire office move, from packing to unpacking, ensuring no details are missed.

3. Inform Your Employees

Keep your team informed about the relocation process. Communicate the moving timeline, their roles, and what is expected of them during the move.

Example:

For an office of 50 employees, Calgary Movers Pro can provide packing services starting at $99 per hour, ensuring each department is organized and ready for the move.

4. Declutter and Dispose of Unwanted Items

Before moving, take the opportunity to declutter. Dispose of old furniture, outdated technology, and unnecessary office supplies. This reduces moving costs and simplifies the packing process.

5. Label All Boxes and Furniture

Clearly label every box with its contents, the destination room, and handling instructions. This will make the unpacking process faster and more efficient.

Example:

For companies using Calgary Movers Pro’s packing service, labeling is included. For a 5-office move, this service typically costs $129 to $199 per hour, depending on the complexity.

6. Take Inventory of Your Assets

Before relocating, create a detailed inventory of all office assets. This will help ensure nothing is lost or misplaced during the move.

7. Hire a Professional Moving Company

Hiring professionals like Calgary Movers Pro simplifies the relocation process. Our team has the expertise and equipment to handle moves of any size, from small offices to large corporate headquarters.

Example:

For a full-service office relocation, prices start at $149 per hour, including packing, disassembly, and transportation.

8. Plan for Loading and Unloading

Make sure your new office space has designated parking and loading areas for the moving truck. Some buildings may require permits, so be sure to check ahead of time.

9. Update Your Address

Before moving, update your business address with customers, partners, and suppliers. Don’t forget to update your website, social media profiles, and Google business listing to avoid confusion.

10. Notify Clients of the Move

Keep your clients informed about your office relocation. Send out emails and update your website to ensure clients are aware of any changes in your hours or services during the move.

11. Disconnect Utilities

Schedule the disconnection of utilities at your old office and ensure everything is ready at the new location. This includes electricity, internet, and phone services.

12. Document Your Old Office Layout

Take photos of your old office space to serve as a reference in case you need to recall the layout or placement of equipment and furniture in the future.

13. Measure Your New Office

Before moving, take accurate measurements of the new office space to ensure all furniture and equipment will fit. Create a layout to help the movers place everything correctly.

14. Pack Everything Safely

Use quality packing materials, such as bubble wrap and packing peanuts, to ensure all your belongings are protected during transit. Fragile items, such as computers and electronics, should be packed with extra care.

Example:

Packing services for a standard office start at $69 per hour, with all materials provided by Calgary Movers Pro.

15. Keep Essential Documents with You

Carry important documents, such as contracts and financial papers, with you rather than placing them in the moving truck. This ensures they are always accessible.

16. Have a Contingency Plan

Things don’t always go as planned, so it’s important to have a backup plan in place. Consider factors like potential delays, weather conditions, or technical issues that may arise during the move.

17. Prepare for Day One at Your New Office

Ensure all necessary equipment, including computers, phones, and office furniture, are set up and ready to use on the first day at your new office. This minimizes downtime and keeps operations running smoothly.

18. Celebrate the Move

Once the move is complete, consider hosting a small event or celebration for your employees. It’s a great way to boost morale and start the next chapter in your new space on a positive note.

Pricing Grid for Moving Services by Calgary Movers Pro

Here’s a detailed price breakdown for the various services we offer at Calgary Movers Pro. Whether you need emergency, residential, or commercial relocation, we’ve got you covered.

FAQ: Office Relocation with Calgary Movers Pro

Q: How much does it cost to move an office in Calgary?
A: The cost of moving depends on the size of your office and the services required. For local office relocations, prices start at $129 per hour, with larger or more complex moves costing up to $259 per hour.

Q: Can you handle emergency office relocations?
A: Yes, we offer emergency move services for businesses that need to relocate on short notice. Prices range from $129 to $179 per hour for same-day or next-day moves.

Q: Do you provide packing and unpacking services?
A: Absolutely! Our packing and unpacking services start at $59 per hour, ensuring that all your office belongings are packed securely and unpacked efficiently at your new location.

Q: Can you help with cross-country office moves?
A: Yes, we specialize in cross-country moves for businesses relocating across provinces. Prices for cross-country moves start at $149 per hour.

Q: What happens if the move gets delayed?
A: We always recommend having a contingency plan in place. In case of delays, we work closely with our clients to reschedule and minimize any disruptions to your business.